Date

my Karachi 2011 exhibition pictures

KARACHI CHAMBER OF COMMERCE & INDUSTRY
8th
MY KARACHI
EXHIBITION
AN INTERNATIONAL EXHIBITION
22-23-24 Julay-2011
VENUE:
KARACHI EXPO CENTRE
THEME:
“MY KARACHI-  OASIS OF HARMONY”
TERMS & CONDITIONS FOR
PARTICIPATION

APPLICATION FOR PARTICIPATION
• All applications for space for participation at the My Karachi shall be made on the
prescribed Application Form issued by the Organizers.
• The completed application form shall be submitted together with full payment to the
Organizers to qualify for allocation of space.
• On signature by the appropriate parties and compliance with term stated herein shall
become a binding contract between the parties.
ALLOCATION OF FAIR SPACE
• The Organizer shall allocate space /stand/pavilion to each Exhibitor in accordance
with the Organizers’ classification of products, material and services. The Organizers
reserve the right to allocate available space-size on the Expo Centres entirely at the
Organizers own discretion.


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPLICATION FOR PARTICIPATION
• All applications for space for participation at the My Karachi shall be made on the
prescribed Application Form issued by the Organizers.
• The completed application form shall be submitted together with full payment to the
Organizers to qualify for allocation of space.
• On signature by the appropriate parties and compliance with term stated herein shall
become a binding contract between the parties.
ALLOCATION OF FAIR SPACE
• The Organizer shall allocate space /stand/pavilion to each Exhibitor in accordance
with the Organizers’ classification of products, material and services. The Organizers
reserve the right to allocate available space-size on the Expo Centres entirely at the
Organizers own discretion.
• The Organizer reserve the right to change the allocation of any Exhibitor without
being for damages or compensation if circumstances call for such change and /or if
the Exhibitor fails to take possession of his space/stand with  in the prescribed
period.
• Any Exhibitor who does not make the required payment with in the prescribed period
or fails to fulfill any or all of the conditions required for space allocation. Organizers
shall forfeit the space allocation and the right of participation.
USE OF FAIR SPACE
• Exhibitor shall exhibit only  the particular product or materials or product group or
type stated in application form. Any later  addition must be by the approval of the
Organizers
SUB-LETTING OF FAIR SPACE
• Exhibitor shall not sub-let the space/stand/pavilion allocated to  them to any third
parties either wholly or in part. The breach of this term would attract eviction from the
participation.
DAMAGES / DEFACEMENT TO THE FAIR STRUCTURES / HALLS/ PROPERTY.
• Exhibitors shall be liable for damages to structure including the halls, buildings and
sands and shall not paint or otherwise deface or alter or affix anything to the floors,
ceiling, pillars or walls without the prior written consent of the Organizer.

CONSTRUCTION OF STANDS / PAVILIONS
•  The Expo Centre shall be open to Exhibitors at a Date fixed by the Organizers for
the purpose of the constructions of their stands/ pavilions and the mounting of their
various Exhibits, materials and products.
DISPOSAL OF PACKAGING MATERIALS.
• Exhibitors shall not store any hazardous materials in such a way and manner as
shall constitute a nuisance or obstruct the free movement of persons and traffic or
disfigure or endanger the environment.
ANTI-SOCIAL BEHAVIOR
• Exhibitor shall not engage in and shall not allow any part of their stands, pavilions or
space allocated to them to be used for gambling, drinking, drugs, wrestling, boxing,
dancing or any other activity of any anti-social nature. The Organizers opinion
should be sought and approval obtained in writing for proposed activities on the
Expo Centre which may offend the Fair Organizers.
• METHOD OF PAYMENT
All payments due to the Organizers of the Fair for the allocation of space, charges
for utilities and advertisements in the to Trade Fair catalogue shall be paid in full by
Bank Draft made payable to the Karachi Chamber of Commerce & Industry.
NO CASH TRANSACTION PLEASE.
CROSS CHQ ONLY
PAYMENTS SHOULD BE MADE IN FAVOUR OF
KARACHI CHAMBER OF COMMERCE & INDUSTRY .
WITH DRAWL BY EXHIBITOR.
• Without prejudice to the right and remedies of the Organizers in respect of any
breach of Contract on the  part of any Exhibitor, the Organizers may at their
discretion, allow an Exhibitor to with draw from participation subject to the following
conditions.
ƒ The Exhibitor shall give to the Organizers written notice of his desire to with
draw from the participation at the Trade Fair.
ƒ If the said withdraw is accepted, the Organizers shall convey their acceptance
in writing to the affected Exhibitor.
ƒ The Exhibitors would be required to pay a penalty for such withdrawal. Refunds
will only be proceed after the  Fair.

BREACH OF CONTRACT
• In the event of default or failure on the part of the Exhibitor in observing or
performing any of the provisions the terms & conditions of this the Organizer shall
have the right to terminate the contract forthwith by notice in writing to such
defaulting Exhibitor.
• In the event of such termination mentioned above all rentals paid by the defaulting
Exhibitor shall be forfeited to the Organizers. And the Exhibitor shall indemnify the
Organizers against all costs, losses,  damages or expenses (including any
consequential loss or damage) incurred as a result of such failure or default.
CHANGE OF DATE
• The Organizers reserve the right to change the date and duration of the Trade Fair
if exceptional circumstances so demand and on due notification to the Exhibitor.
• In the event of such Changes as stated above all contracts and / or other
Agreement for participation shall remain in force and the Exhibitors shall not be
entitled to any claim for damages or compensation for such change.
CANCELLATION/ POSTPONEMENT OF TRADE FAIR.

Subject to approval Exhibitors may be granted permission by the  Organizers
to construct, and set up their Stands/Pavilions or shall remain in force and the Exhibitors
shall not be entitled to any claim for damages or compensations for such change.
• Before commencing such constriction the exhibitor must have a confirmed space
allocation and must also submit the drawings for proposed construction.
• for necessary approval in writing by the Organizers.
• The Exhibitor shall be liable for any damage cause to neighboring or other
Exhibitors, common property other Visitors by such Exhibitor or their servants or
agents during such construction.

The construction, furnishing and decoration of all stands / pavilions of shall scheme
stands, must be completed by 6:00 pm of the 30
th
May 2010.
• Any exhibitor whose constructed stand  space use extends beyond the approved
space, shall be liable to pay as penalty an amount equal to double the cost of such
additional space.
MOVEMENT OF EXHIBITOR
• Exhibitor shall be responsible for the cost of transporting their Exhibits to the Expo
Centres and shall also be responsible for the cost of removing them at the end of
the Fair.
• Movement of vehicles and off-loading of Exhibits/goods shall not be allowed during
Fair hours.
• Exhibitors shall remove al Exhibits / goods from the Expo Centres with in two (2)
days of the end of the Fair.
SECURITY
• All reasonable security precautions shall be taken by the Organizers for the
duration of the Fair for the stand and protections of Exhibitors and Visitors to the
Fair.
• Exhibitors shall however be responsible for the security of their stands / pavilions
exhibits and goods and the Organizers shall not be held liable for any loss, or theft,
or damage to such Exhibits / goods before during or after the Fair.
FIRE REGULATIONS
• The Organizers shall patrol  the Fair Grounds  and would be authorize to limit or
stop any demonstration by any Exhibitors  which in their estimation could be a
potential fire hazards.
PROHIBITED AND UNDESIRABLE EXHIBITS.
• The Organizers absolutely prohibit the display or sale of the under listed items
during the Trade Fair:
ƒ Explosives and inflammable materials.
ƒ Firearms and ammunitions.
ƒ Radioactive products and material.
ƒ Wildlife and dangerous animals.
ƒ Pornographic or offensive materials.
ƒ Chemicals of a toxic or hazardous nature.

Any Exhibitor whishing to use or demonstrate with petrol, fuel, oil,
• paraffin, etyi, alcohol, acetylene, or any other combustible material or operate
any machine / equipment that may cause or is likely to cause explosion and / or
fire outbreaks, shall be required to obtain the approval in writing of the Officials of
the Karachi Chamber of Commerce & Industry.
• Demonstrations by Exhibitors with heavy moving machinery or equipment shall
be undertaken only at agreed intervals and a specified area stipulated by the
Organizers.
SALE OF EXHIBITS
• Exhibitors may sell their Exhibits/ Goods at the Fair grounds subject to the
Pakistan Customs, Excise and Preventions Services Regulations.
• The sale of Exhibits / goods shall be confined to each Exhibitor’s stand / pavilions
only.
• Exhibitors who violate this provision shall be evicted from the Fair

Inward Movement
• Inward Customs Clearance on Temporary Basis.
• Transportation from respective Port/Airport
• On-Site handling
• Provision pf Labor/Lifter.
• Placement of Exhibits at respective Booths.
• Removal of Empty Cases to warehouse.
Outward Movement

Placement of Empty Cases at their respective booths.
•   Provision pf Labor/Lifter.
• Transportation from respective Port/Airport.
• Outward Customs Clearance of unsold goods for Re-Export.
• Arrangement of Return Freight
Please note that the shipment will be imported under temporary import bases and
the sale shall be allowed  upon payment of respective Custom Duties & Taxes
thereof as per the Pakistan Custom Tariff. For further assistance please contact
Rahmani Trans-Link Logistics (Pvt) Ltd.

• Exhibits / goods shall be re-exported with in three (3) months  from the end of the
Trade Fair.
SUPPLEMENTARY CLAUSE
• The Organizers reserve the rights as and when necessary to issue supplementary
regulations in additions to those in each contract made between the Exhibitors and
the Organizers as well as these Terms and Conditions for Participation.
DISPUTES / DIFFERENCES AND INTERPRETATIONS.
• Any dispute, difference , or question which may arise between the
Organizers and any Exhibitors touching upon  the true construction of the Contract
made between the parties and or these Terms  & Conditions for participation or the
rights and liabilities of the parties shall be decided by Karachi Chamber of Commerce
& Industry Organizing Committee. Similarly for the purpose of interpretation of the
foregoing Terms and Conditions/ individual clause contained therein, the Organizers
interpretation shall be final.
FURTHER INFORMATION ABOUT THE FAIR CAN BE OBTAINED FROM.
THE CHAIRMAN MY KARACHI ORGANIZING COMMITTEE,
& DEPUTY SECRETARY, FAIR & EXHIBITION & TRADE DELEGATION
KARACHI CHAMBER OF COMMERCE & INDUSTRY, AIWAN-E-TIJARAT ROAD
KARACHI.
PHONE:  92-21 (99218001-9)
FAX:     92-21 (99218010)
Email:exhibition@karachichamber.com
www.mykarachi.org
www.karachichamber.com

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